For samples that are sent to us from outside the EU, specific measures may apply and our import license will be required.
Below you can find more information about this. Please contact us for additional questions before sending the samples.
If you send samples to the Netherlands from outside the EU, realize that the samples need to pass customs. Sometimes shipments of samples are delayed due to inspections or because couriers more strictly check the required documentation.
In order to ensure a smooth logistic process we would like to ask your help by following the standard procedure for importing plant material into EU and The Netherlands because we have a destructive research license to test on plant tissue.
Procedure for new samples
Groen Agro control has a permit for destructive research on very specific risk-bearing material. This makes it possible to receive plant material, plant products, water, food or feed from outside the EU only for destructive laboratory analyses.
Important Notice: Please, be aware that there are banned products that cannot be imported in the EU, find here the specified lists >>>
When preparing your package:
1. Order Form inside the package
Attach the completed Order Confirmation Form INSIDE the package together with the leak-proof packed samples
2. The A and D documents on the outside of the package
Please place the following 2 documents in a transparent zip-log bag and attach them to the OUTSIDE of package;
- Document A : LoA document
Write in BOX 1 the serial number: ‘’CustomerNumber_year-month-day’’.
Every package gets a new serial number! Par example: 9000_2022-01-21
Make sure that the LoA-form with Serial nr is on the front in that zip-lock bag, so that the number can easily be read by couriers and authorities.
- Document D : Proforma Invoice for your samples
One of the most important documents, this will provide key information for customs clearance. That’s why it’s important to fill it in correctly with the right information:
Your samples are for destructive research. Please see the example further on.
3. Labels on the outside of the package
- Address details:
Groen Agro Control
2645 EG Delfgauw
- Prepare printed labels to stick on the outside of the package with text:
‘’SAMPLE FOR DESTRUCTIVE RESEARCH, DO NOT OPEN’’
- Specify on the packing list the exact content: “Leaves of tomato plant only’’ or ‘’roots of cucumber plant only’’ etc
If in doubt as to whether the sample is covered by this permit, please contact us first: